Smart digital reporting for streamlined maintenance management
Eliminate paper-based maintenance reports – capture all information digitally instead. Your teams can document every detail of work performed on machines and equipment using checklists, text, images, videos, and digital signatures. All of this is done conveniently through the mobile app on a smartphone or tablet, resulting in maintenance reports that are complete, traceable, and instantly accessible.
Digital forms and checklists for recurring processes in maintenance & production
Whether it’s step-by-step instructions, fault diagnostics, or safety and quality checks – digital forms and checklists provide reliable support for modern maintenance teams in handling recurring processes. With required fields, predefined selection options, embedded media like photos and videos, and smart input assistance, all relevant information is captured completely and accurately. This minimizes input errors, improves traceability, and boosts overall process reliability.
What once lived only in individual minds is now documented, reusable, and available to staff on the shopfloor – right where it matters.“
Achim Land, Business Projects / Solution Architect with over 35 years of experience in manufacturing engineering / digitalization, Eberspächer, 11,000+ employees
Effective knowledge management begins with every task comple
Each completed maintenance activity – whether a task, checklist, or step-by-step guide – adds meaningful value to your maintenance knowledge base. With Maintastic, this expertise is captured right where it’s generated and made available for long-term use. You can easily create new content or revise existing materials at any time, enabling a dynamic and evolving system of knowledge that scales with your organization.
Features for creating and using digital work instructions
Drag & drop editor
Easily build work instructions, forms, and checklists using a visual editor – no coding skills required.
Interactive elements
From input fields and checkboxes to QR code validation – everything to ensure maximum ease of use.
Media integration
Embed visual aids like videos, images, and schematics to guide employees with ease.
Mandatory fields
Ensure complete and accurate data entry every time.
Timestamps, photos & signatures
Secure, mobile-ready documentation for every completed task.
Publishing, versioning & notifications
Monitor changes, revisit earlier versions, and publish updates effortlessly. Notifications ensure users stay up to date on edits and completions.
Filters & overview
Find what you need fast – by status, responsible person, or keyword search.
Links to tickets & assets
Connect your documentation – whether instructions, checklists, or reports – seamlessly to machines, tasks, and tickets.
Permissions
Role-based access – control who can view, edit, or approve content.
PDF reports
Easily export records of completed tasks for archival purposes or external validation.
FAQs about work instructions in Maintastic
What is a digital work instruction?
Digital work instructions provide employees with clear, step-by-step guidance for maintenance, inspection, and production tasks. They serve as a dynamic alternative to printed manuals, enriched with interactive elements such as QR codes, checkboxes, images, and videos to enhance usability and engagement.
How do work instructions support maintenance?
Work instructions ensure that tasks are performed consistently, safely, and transparently, while also providing reliable documentation of maintenance and repair activities.
How are work instructions integrated with other features in Maintastic CMMS?
In Maintastic CMMS, work instructions are seamlessly linked to machines, equipment , tickets , work orders and tasks . This integration enables teams to follow a context-driven process – whether they are responding to issues, executing maintenance plans, or preparing for production setup.
Who can create or edit work instructions?
Role-based permissions let you define who can view, create, approve, or edit content – ensuring quality and keeping content up to date.
How can I efficiently manage and stay organized with numerous work instructions?
With powerful filters, export options, a robust search function, and clear status indicators, you can quickly find the right content – sorted by assignee, type, or status.
Ready to experience work instructions in action?
Curious how digital work instructions could benefit your organization? Contact us to schedule a personalized live demo and see them in action.