What is preventive maintenance and how does Maintastic’s preventive maintenance software support it?
Maintenance is a core component of the broader maintenance and reliability function in industrial organizations. It includes all activities required to preserve or restore the safe and intended operating condition of machinery, equipment, and technical assets. These activities range from routine servicing and preventive measures designed to reduce wear and extend asset life to corrective repairs carried out in response to equipment failures or defects.
Maintastic’s maintenance software supports companies with far more than maintenance planning. As a comprehensive CMMS, it provides maintenance teams and technicians with a centralized, transparent view of assets, tasks, and maintenance activities, helping them stay organized and make informed decisions:
- Asset management for the digital tracking and organization of machinery, equipment, and building assets
- Ticketing for reporting equipment issues, failures, and maintenance requests
- Maintenance planner for planning recurring maintenance tasks
- Work order management for coordinating and tracking maintenance activities
- Digital instructions and checklists for maintenance records and documentation
- Visual live collaboration between maintenance teams and external service providers
Recurring maintenance tasks: stay in control
Organize and coordinate recurring maintenance tasks with Maintastic’s preventive maintenance software. The maintenance planner helps you plan, automate, and manage ongoing maintenance activities with the following capabilities:
- Schedule measures based on defined time intervals
- Set urgency and duration individually
- Better assess upcoming maintenance using a traffic light logic
- Gain more day-to-day transparency through filters
Create and prioritize maintenance work orders in one preventive maintenance management software platform
Create digital maintenance work orders for maintenance teams and technicians in just a few clicks. All relevant asset information is automatically linked to the associated equipment, giving assigned technicians instant mobile access to the context they need to complete tasks efficiently and accurately.
- Generate work orders from planned maintenance tasks
- Add work order details with interactive step-by-step instructions and checklists
- Assign the responsible maintenance technician directly
- Execute and report back on mobile with photos, videos, and comments
Mobile app for execution & tracking
To keep maintenance tasks efficient for your technicians, the mobile Maintastic app gives them everything they need to get the job done:
- View and take on current work orders on mobile
- Access machine history and digital work instructions
- Instant communication via chat or video call
Digital maintenance logs
Paper-based maintenance records are time-consuming, prone to errors, and often incomplete. Maintastic’s preventive maintenance software replaces manual documentation with digital maintenance records that capture every completed task and maintenance activity. The result is a complete, traceable maintenance history that can be accessed anytime, helping teams improve compliance, transparency, and operational efficiency.
- Fill out logs on smartphone or tablet
- Structured input of text, images, videos, and inspection values
- Checklists and form fields for standardized tasks
- Digital signature to confirm completion
Reactive maintenance: not every maintenance task can be planned
When equipment fails unexpectedly or operational issues occur, every minute counts. Maintastic’s maintenance management software streamlines and accelerates issue reporting with its integrated ticketing system. Using Voice-to-Ticket technology, technicians can create reports directly through voice input, reducing manual effort and response times. All reports are automatically captured in a structured format within the system, allowing teams to prioritize, track, and resolve issues efficiently.
- Report errors and disruptions – via QR code directly at machines and equipment
- Submit reports without typing – by voice using the AI voice assistant
- Add photos and videos – for complete information and high data quality
Live collaboration during maintenance work
Maintenance is a team effort, especially when fast action is required or the root cause of a problem is unclear. Maintastic enables direct communication between maintenance teams and OEM experts within a single maintenance management software platform. Built-in collaboration tools help technicians connect with equipment manufacturers, share knowledge, and resolve issues faster without leaving the system.
- Resolve questions immediately
- Share knowledge across locations and manufacturers, and store it systematically in one system
- Document collaboration
FAQ – Frequently asked questions about Maintastic preventive maintenance software
What is preventive maintenance software?
Maintenance software helps digitally organize maintenance processes from planning through execution to documentation. It keeps maintenance schedules on track, simplifies task assignment, and ensures machine availability.
What sets Maintastic apart from Excel or paper forms?
Instead of working with Excel spreadsheets or paper forms, your team works with centrally stored, always up-to-date information — for example on machine history, inspection and measurement logs, or standardized work steps. This saves time, reduces errors, and creates transparency across the entire maintenance process.
What features does Maintastic offer?
As a comprehensive maintenance management software (CMMS), Maintastic offers the following features:
How do technicians benefit from the mobile app?
Technicians receive their work orders directly on their smartphone or tablet — including instructions, machine history, and checklists. Questions can be resolved via chat or video call, and results can be documented on-site right away.
Can Maintastic be integrated into existing systems?
Yes. Maintastic integrates seamlessly into ERP, IoT, or any other systems via an open API.
Get to know Maintastic – request your personal demo
Schedule a no-obligation call and discover how Maintastic makes your maintenance digital and efficient. Or get started right away with a free trial — no complications.